To provide the highest level of professional and ethical service to our students, alumni, employers, employer contacts, and other constituents, Iowa State University requires all representatives of employers that recruit at ISU to abide by the following Professional Employment Practices Agreement.
Professional Employment Practices Agreement
Recruiting privileges and services are extended to employers with the understanding that professional employment practices will be followed. Iowa State University reserves the right to suspend services without notice. To help meet our legal, ethical and professional responsibilities regarding CyHire, on-campus, and off-campus recruiting, and to protect employers, students, and alumni, we ask that employer representatives commitment to EACH of the following.
Equal Employment Opportunity, Discrimination and Harassment
Iowa State University provides equal employment opportunity and is committed to assuring that its programs are free from prohibited discrimination and harassment based upon race, ethnicity, sex, pregnancy, color, religion, national origin, physical or mental disability, age (40 and over), marital status, sexual orientation, gender identity, genetic information, status as a U.S. veteran (disabled, Vietnam, or other), or any other status protected by university policy or local, state, or federal law. Any reported violations of equal employment opportunity laws or this policy are investigated. Recruiting privileges at ISU are only granted to organizations that agrees to abide by the Discrimination and Harassment Policy of Iowa State University through all aspects of recruiting, hiring, and employment of students: http://www.policy.iastate.edu/policy/discrimination/.
Job Postings and CyHire Access
Iowa State University operates an electronic job board called CyHire. EEO policy requires that all professional employment opportunities (internships and full-time) made available to our students be posted in the system. This helps to ensure that all students have an opportunity to learn about positions and apply if qualified. Once posted in CyHire, employers are free to work with faculty, student organizations, etc. to further spread the word about their employment opportunities.
In accordance with the equal employment opportunity provisions, job postings that are in violation of any state or federal laws are prohibited. Additionally, postings are prohibited that require a student to make a financial investment or pay a fee prior to employment, or that raise a safety concern (such as providing personal information, posting a video or other information to a public site, etc.)
CyHire users must have an individual account and agree not to provide login, password or account information to anyone, or allow any other person or system access to their CyHire account.
On-Campus, Recruiting Events
All recruiting-related events associated with Iowa State University must be co-hosted or administratively managed by a career services office, open to all interested students, and promoted through CyHire to help ensure fair and equal access. A recruiting event is any event where the focus is on promoting or filling the employment opportunities of one or more employers (i.e talking about specific employment opportunities, collecting resumes, etc.) Employers are encouraged to engage with student organizations, but the focus should be on technical and professional development activities. These interactions will increase name recognition and result in informal networking opportunities, which will have a positive impact on recruiting efforts.
Protection of Student Information in Accordance with FERPA Regulations
Family Educational Rights and Privacy Act (FERPA) was designed to protect the student’s educational record and status as a student. A student has the right to control the release of their information and FERPA also limits the subsequent disclosure of the student information by a third party. Therefore individuals or organizations will not transfer or allow any other person or system to transfer any student or alumni information or data obtained from the CyHire system to any third party, or to any system operated by a third party Application Service Provider (ASP) without the expressed, written permission of the student or alumni.
Professional and Ethical Recruiting Practices
Organizations and individuals must use professional and ethical recruiting practices as stipulated by the NACE (National Association for Colleges and Employers) Principles for Professional Conduct (http://www.naceweb.org/principles/). These practices include but are not limited to providing accurate and complete information about employment opportunities, and not using deception, pressure or intimidation to collect student information or secure commitments.